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Study Regulations

Study Regulations at I. Javakhishvili Tbilisi State University (TSU)

  1. Granting the status of a student

1. Georgian citizens are enrolled in their first year of undergraduate studies on the basis of the Unified National Entrance Examinations;

2. Enrollment in Masters’ programs is done through the rules and regulations established at Tbilisi State University;

3. Enrollment in Doctoral programs is done through the rules and regulations established at Tbilisi State University;

4. To acquire grants to fund their studies students should refer to the statute of the Unified National Entrance Examinations;

5. The prerequisite for academic enrollment at Tbilisi State University is administrative registration;

6. The registration for programs for every semester is done at two stages: administrative registration- paying the program fees at the bank, and academic registration- using the online system for academic processes.

  2. Enrollment procedures at I. Javakhishvili Tbilisi State University through student mobility programs

1. A student is given the right to transfer to Tbilisi State University only if he/she is enrolled in an accredited institution of higher education, or a program that has been accredited by the education legislation. The students from the Georgian conflict zones are eligible to transfer to Tbilisi State University (Autonomous Republic of Abkhazia, except Ajara municipality, and students from the Interim Administrative Unit of the former South Ossetian Autonomous Republic, except the residents of Kurta, Eredvi, Tirghvi and Akhalgori- until the Georgian jurisdiction is completely restored on these territories). In addition, the students from foreign countries who are enrolled in programs approved by Ministry of Education and Science of Georgia are also eligible to transfer to TSU;

2. Student transfer takes place bi-annually, in the beginning of Fall and Spring semesters. The student quota is allocated by Tbilisi State University and registered at National Center of Education Accreditation.

3. Students who withdrew or were dismissed from the university are eligible to re-enroll in TSU according to the rules on reenrollment

1. The Students who withdrew from the university or those students who were dismissed from the university can restore their student status without taking national entrance examination within 3 years after dismissal/withdrawal;

2. Students who were enrolled in Tbilisi State University prior to the adoption of the Georgian law on Higher Education, and who withdrew from Tbilisi State University after to their personal request, the failure to pay the fees, military recruitment, or because they were travelling abroad, can restore their student status according to the rules governing student mobility. This is valid only if students were enrolled in the university after passing national entrance examinations;

3. If a student is dismissed from the university, the time-frame when he/she is allowed to re-enroll is determined by the rules on student enrollment. In addition, a student should be able to present an academic reference from the council of the faculty they took classes that allows them to restore the student status.

4. Enrollment rules for the residents of foreign countries and the people without citizenship

1. According to the accreditation rules, TSU is eligible to determine the placement of

foreign nationals and people without nationalities;

2. The enrollment of the foreign nationals and the people without citizenship is regulated by the

legislation from the Georgian Ministry of Education and Science;

3. The prerequisite for enrollment in University is the written consent of the University Rector.

5. Student responsibilities

1. The university student is eligible:

A. To gain quality knowledge and take part in scientific research. B. To access and utilize TSU material-technical base, library, information and other resources on the premises. C. To access to university information on educational programs and request syllabi for the classes. D. To ask for fair assessment and make an appeal against unsatisfactory scores. E. To get qualified advising on academic programs, various disciplines, and dates and terms of the examinations from their tutors.

2. A student is obliged:

A. To conform to the university routine. B. To comply with the conditions stated in the agreement signed between a student and the university. C. To pay the program fees in the time frames determined for academic registration procedures, and to complete the academic registration on the given date. D. To notify the Department of Academic Affairs on the changes regarding the information on his/her personal card one month earlier. E. To exhibit honesty and to respect the common ethical standards. F. To show respect to the university possessions.

3. A student may be found to have violated this obligation if he or she:

A. Plagiarizes- presents as one's own someone else’s works or ideas without properly acknowledging or citing them . B. Smokes on the university premises, except the areas specifically designated for smoking. C. Exhibits rude and unethical attitude, showing violence and disrespect towards other students and the personnel of academic, administrative and assistant departments. D. Attempts to get the evaluation through intimidating the teacher physically or psychologically, by deception and fraud, or addresses any other unacceptable measures and activities.

6. Suspending a student status:

1. A student status will be suspended if: A. A student didn’t register for classes on time. B. Is on an academic leave. C. If a heavy or extremely heavy criminal case is filed against the student

2. Student is given an academic leave: A. If he/she is intending to pursue the studies abroad for no more than 3 years. Exceptions are made for the students who possess written reference from the host university stating that the program lasts for longer than 3 years. B. If a student recruited for military service. C. If a student is suffering from a serious disease. D. If a student is on a maternity leave (for maximum of 2 semesters). E. If there are some other justifiable reasons approved by the university Academic Council. This sub-point should be valid for the students who were eligible to take an additional semester.

3. A student on the academic leave will continue his/her studies from the academic semester when their student status was suspended.

4. In case of failure to meet the requirements of administrative registering procedures, and the automatic suspension of the status, the student can re-enroll from the semester he/she passes the registration.

5. Skipped semesters can be pardoned in accordance with the point 2 of article 6.

7. Student status termination:

1. The reasons for terminating the student status can be: A. Completing the educational program at the given level. B. Personal decision. C. Failure to pass the administrative registration at the undergraduate level (or at the inception of the first year of the program for the students of diploma programs at the department of health). D. Inability to complete the requirements of the program to obtain the academic degree in given time period. E. If the charges are brought against the student for committing heavy or extremely heavy crime. F. Failure to register for classes during three consecutive semesters. G. Inability to get credit for the same class after taking it for three semesters. H. In case of the decease of a student.

2. After termination of the student status, a person is eligible to change the specialty among the programs offered at the TSU, or to transfer to another institute of higher education.

8. Semester fees:

1. The program fees are due to be paid in the beginning of every semester and is the same for every faculty and division:

A. Georgian citizens:

undergraduate students- 750 GEL. Masters- 1000 GEL, doctoral students- 1000 GEL . Special fee reduction or fee cancelling can apply for doctoral students only after the decision made by the department administration upon the special request of the student’s advisor.

B. foreign nationals and people without citizenships:

undergraduate students-1250 GEL, masters students-1500 GEL, doctoral students-2000 GEL.

C. All students (Georgian citizens, citizens of foreign countries, and people without citizenships) enrolled at TSU for 2009-2010 academic years for every academic levels the tuition fee is 1125 GEL.

D. Students who are citizens of foreign countries or do not have citizenship of any country and are enrolled at the English section of the undergraduate “nursing program” at the Faculty of Medicine the tuition fee is equivalent to USD 1125 in Georgian GEL

2. Different fees can apply to each master’s and doctoral programs, but they cannot be lower than the fees determined in C. sub-point of the point 1 of Article 8.

3. For doctoral students of the transition period (the so called former aspirants who were enrolled in doctoral programs before the modification of the aspirantura and bringing into PHD) the tuition fee is determined as follows: A. A Semester fee is 1000 GEL. B. The doctoral students who enrolled in programs for 2008-2009 and 2009-2010 fall semesters are released from paying the tuition fees for during one semester. C. if a doctoral student fails to present a quality research to the dissertation council, the student will continue his/her studies with self-funding.

4. If a student has signed an agreement that envisages the preferential fee payment (reduced fee) a student will pay this fee until the completion of the program.

5. Students, who have obtained partial funding from the government for their studies, are responsible for covering the remaining amount within the dates set for academic registration.

6. The tuition fee for a student who was on academic leave is determined in the point 4 of this article.

7. A student whose status was cancelled should restore his/her status and sign an agreement with the university

8. A student is eligible to cancel administrative registration within 2 weeks after the beginning of the semester. After the deadline passes a student loses the right to retain the fee paid for the tuition, or to shift the payment for the coming semester.

9. By signing the contract a student holds the responsibility to take part in academic process, midterms and final examinations. A request to drop the elected classes or to add new ones is allowed within 2 weeks after the beginning of the academic semester. TSU accepts no obligation to refund any fee paid for tuition or to defer the money for the following semester on the charges of untimely service.

10. Failing to meet the deadlines of administrative registration and attending the classes does not authorize a student to ask for additional registration or acknowledgement (get official credit for) for mid-semester evaluations.

9. Additional Semester

1. A student is eligible to apply to retake classes within the set terms of the program.

2. A student who was unable to meet the deadlines of the academic program is eligible to complete the program by his/her own funding within no more than 4 semesters.

3. The tuition fee for additional semesters is determined by the faculty dean’s office or according to the officially determined semester fees.

A. If a student is enrolled as a full-time student (30 credits in a semester) the amount of payment is determined to be 750 GEL. B. If a student takes one class in a semester, the fee is determined according to the amount applicable to the credit score: for undergraduate students 25 lari for each credit accrued, and for master’s students 35 GEL.

3. An undergraduate student is eligible to take no more than 40 credits after completing 240 credit requirements during additional XII and XIV semesters.

4. A student can request for concessions for absence from classes: A. If he/she is called for military service. B. If he/she is suffering from a serious illness.

5. The status of a student who fails to accrue sufficient number of credits to complete the program during additional semesters will be cancelled and a status of a listener will be granted, the proof of which will be an academic reference.

Free listener

1. Students who are Georgian citizens and citizens of foreign countries are eligible to acquire the status of a free listener.

2. The rights of a free listener are determined through individual administrative-legal act by the TSU rector and a contract that a free listener signs with the university.

3. An undergraduate student can be a free listener for no more than 2 semesters according to the administrative-legal act of the TSU rector.

4. A free listener is eligible to take classes that will equal to 30 credits. If a student passes an exam for these classes he/she will be awarded a certificate of completion.

5. A student can enroll as a free listener in Master-level classes without passing exams.

6. The deadlines to register as a free listener are provided by the program coordinator. Information transparency and publicity is a must.

7. A person who is willing to enroll in the university as a free listener has to refer to the Department of Academic Affairs with a written application. In case his/her request is satisfied he/she will pay the fee at the bank after registering for classes.

8. Even if a student fully covers the Master’s program as a free listener, he/she is not eligible to appeal for a degree. The prerequisite for acquiring a Master’s degree is enrolling in the program by taking relevant examinations.

10. Acknowledging credits garnered at the institutions of higher education abroad

1. The number of credits garnered by the TSU students abroad and also the students who were transferred to Tbilisi State University from other Georgian institutes of higher education, or from foreign universities will be acknowledged by the university academic council.

11. Rules for examinations

1. The minimum score that a student needs to garner to be accepted at the final term examination is :

2. 31. Different syllabi might have different requirements; however the minimum score should not be below 21.

3. A student fails an exam if:

A. A student is late for a class without notifying the professor beforehand, or leaves the class during the examination

B. Attempts to influence one’s academic evaluation or record for reasons other than achievement or merit by practicing physical or psychological threat, deceit or other offenses.

C. Presents as one's own the ideas, presentations, or words of another person or people without customary and proper acknowledgment of sources.

D. Indulges, during a class (or examination) that is so disruptive as to infringe upon the rights of the faculty member or fellow students.

E. Accruing less than 50% of required scores.

4. A student is eligible to reschedule the examination if he/she presents a written reference that explains the justifiable reasons for their absence.

5. Requirements to retaking examinations:

A. A ruling by the faculty dean’s office stating that the student is given a permission to retake an examination according to set standards and rules.

B. In case a student does not get relevant score for his/her undergraduate or Master’s thesis, he/she is not eligible to retake the thesis defense in the same semester.

C. If a student garners the score that is between 41 and 50, he/she will be given the permission to retake an exam without retaking a course.

D. Students who failed to pass final term exams and whose total score is 41 are eligible to retake an examination in the same semester.

E. If the total sum of the scores is less than 41 a student should repeat the course.

F. A student is eligible to retake an examination at the final stage of the sessions and the dates are set by relevant faculties.

G. An individual exam cannot be scheduled for the students who failed during primary and additional examinations, or who were absent from them.

6. Student assessment is done in a following way:

a. The final examination is conducted in a written form. In addition it can include the elements of speaking.

b. credit assessment chart:

91-100

A-excellent

81-90

B- very good

71-80

C-good

61-70

D-sufficient

51-60

E- poor

41-50

FX-fail

0-40

F-fail

c. Maximum assessment score for written entrance examinations at Master-level program is 100.

d. If several professors are involved in the evaluation process, the final decision is the mean score of the evaluations done by each professor.

7. Making an appeal against examination results:

A. If a student does not agree with the evaluation for his/her final term examination, within a week’s time after the examination, he/she is eligible to appeal to the University Examination Centre with the request to overlook the results.

B. A contestant who is unconvinced with his/her score for entrance examinations is eligible to appeal to the University Examination Center within 2 weeks after the examination. The complaint will be considered if a student/contestant is referring to the procedural infringements and violations of the evaluation system.

12. Awarding/annulling academic degree and diploma

1. A student is awarded a relevant academic degree after completing each level of education (undergraduate, graduate, Ph.D). The academic degrees of Bachelor and Master and the medical diploma are awarded after the official confirmation from the faculty.

2. An academic degree is verified by the diploma and its official transcript, sealed and signed by the university rector and the dean of the faculty.

3. An academic degree of the Doctor (Ph.D) is awarded after the decision by the dissertation committee of the faculty. A diploma will be awarded after a student completes and publishes the dissertation.

4. Violation of academic norms can lead to revoking the doctoral degree after the decision by the dissertation committee.

 

 
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Tbilisi State Unversity 2009
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